Mobile Device Management project

woman on her phone

Mobile Device Management project

Mobile Device Management (MDM) helps the University increase the protection and security of University resources from vulnerabilities incurred by the usage of mobile devices. To do so, you will need to install an app called on your device called Company Portal. Once you are registered to it, you will be prompted to confirm your PIN code when using at the University a Microsoft 365 application with your personal or University-owned device. MDM is not used for monitoring specifics around device usage and personal activities. 

Step 3: Ready to roll!

PIN code

Once the setup process is completed, you should be able to access your organization’s file through your phone by confirming your PIN code.

Apple Watch owners: if you have a 4-digit passcode, you will need to change to a more secure 6-digit passcode.

Step 2: Register

phone check

Follow the steps below to activate your Intune app. 

Step 1: Download App

smartphone icon

Received your device before July 2020? Go directly to Step 2!

Otherwise, download the Intune Company Portal app: 

Register for Android devices with v9+

More resources 

Compatible with Android 9 and later versions. Steps may slightly differ depending on the version of your operating system.

App installation

  1. Open the Google play store.
    phone interface
  2. Search for “Intune company portal”.
    intune company portal
  3. Install the app. 
    Intune company portal install

Device sign-up

4. Open the Company Portal.

intune company portal

5. Sign in with your @uOttawa.ca email account. You will need to use MFA to authenticate. 

connection
SSO AFM

 

6. Under the devices tab, click on the red exclamation mark.

INTUNE devices

 

7. Click on "This device is not managed".

This device is not managed

8. From the Company Portal home page, press begin.

company accesss setup

9. Review the privacy policy, accept all the terms and conditions and click on next.

Terms and conditions Intune app

 

10. Agree to set up work profile. 

profile set up

 

11. Once the setup process is completed, you should get back to the home page and persue the device configuration.

company access setup

12. You are all set and should be able to access your organization’s file through your phone! From now on, you will need to confirm your PIN code anytime you want to access your work files. 

You're all set - screenshot

 

Register for iOS devices with v12.4.9+

More resources

Compatible with iOS 12.4.9 and later versions

App installation

1. Open the App Store, search and install “Intune Company Portal”.

app store

Device sign-up

2. Open the Intune company portal and sign in with your @uOttawa.ca email account. You might need to use MFA to authenticate. 

sign in intune
sign in intune MFA

3. Allow the notification from the App and from the home page, press begin.

intune home page begin

4. Select the enrollment device type (either “I own this device” or uOttawa owns this device”). If you do not see this panel, skip to the next step. 

5. Protect the data on the device by either selecting “secure entire device” and “secure work-related apps and data only”

 

Secure your device 

6. Read the device management and privacy policy and continue.

device management and privacy
uottawa access

7. Safari browser should open and then allow the download of the configuration profile.

download configuration profile

8. Press open when prompted to open Company portal or click Continue now. 

profile downloaded

9. Go to your phone settings app and tap “enroll in uOttawa” or “profile download”.

install profile
install profile

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10.  Return to the company portal app. The device will begin sync and setting up your device. Some updates may be required.The setup is completed when you see a list of green check marks. 

green check marks

 

You are all set and should be able to access your organization’s file through your phone! From now on, you will need to confirm your PIN code anytime you want to access your work files. 

NOTE: make sure your code PIN is a 6 digits number.  

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