Remember when we told you most cyber breaches in organizations happen due to human error? It is everyone’s collective responsibility to keep personal information safe from unauthorized access and misuse. This is not only a legal obligation, it is also a responsibility outlined in University policies.
Cyber security doesn’t have to be a scary subject. Take steps to ensure Data Security, check out our Spotlight on data security infographic for more information.
For the month of October, we’re celebrating cyber security awareness month by highlighting topics covered in the new Digital Self-Defence online training. Protect yourself and our organization by taking Digital Self-Defence training today.
Spotlight on Data Security
WHAT ARE YOU DOING TO KEEP INFORMATION SAFE?
- 58% of senior managers in the U.S have accidentally shared sensitive information with the wrong person.
- 75% of office workers upload work files to a personal email or cloud account.
It is everyone’s collective responsibility to keep personal information safe from unauthorized access and misuse. Here are FIVE tips for keeping information safe, whether you store, access, process, send, or archive it.
- DO use systems or licensed software approved by Information Technology when handling or storing the information. Using other systems or software could put the information and our IT systems at risk.
- DO Secure your accounts and computers with secure passwords to prevent unauthorized access.
- DON’T send or gather more information than what is needed.
- DO encrypt files when sharing or storing files. If dealing with physical copies, make sure they are stored in locked storage and shredded when not in use.
- DON’T save to USB drives, removable hard drives, personal email accounts, unsecured computers or cloud storage since these may not provide adequate security or offer encryption.
- DO contact the Service Desk immediately if you think secure/confidential data has been lost, exposed or compromised.
DO take Digital Self-Defence training if you are eligible and have not already done so. Data security is one of modules in the Digital Self-Defence training which is now available for permanent, full-time, non-teaching staff, or visit www.it.uOttawa.ca/security for security resources.
- “Why Senior Executives Are Risk Management’s Worst Enemy.” Published by: WallStreet & Technology. (August 1, 2014)