MS Power BI pilot

What to expect from your MS Power BI pilot

What is Power BI :

It is a modern analytics and business intelligence (BI) platform that integrates well with the Office 365 vision for the University. It analyzes data to provide insights for fact-based decisions. Power BI is one of the front-runners in this software category, providing many features for business users. The created visualizations allow users to spot patterns that can lead to improved services and operations. Watch this video for an overview (1:33 min).

Basic components:

Power BI Pro is the licence distributed at the University although other versions exist. Its interfaces have similarities with Excel thus reducing the learning curve for many. The Pro version provides data governance and content packaging and distribution.

Power BI Desktop is the application that runs on a Windows computer, mainly to design and publish reports.

Power BI Mobile Apps run on your iOs and Android mobile devices.

How to request Power BI Pro:

A yearly licence fee of $40 is charged and payment is by University budget code (FOAP). The manager of the requesting employee must make a request to the Service Desk to approve the expense. Include the following information:

  • Name of the employee needing the license
  • The uOttawa employee’s email address
  • FOAP

Please plan for a 2-week turnaround.

Microsoft Power BI logo

How to download MS Power BI Pro:

Once the Power BI Pro license has been activated for the employee’s Office 365 account, the software will need to be installed from Some users have enhanced protection on the computer and may not be able to install it. In those cases, the employee should make a Service Desk request for an analyst to install it on their computer.

Note: When you use the Publish feature, one of the options is to have reports exported to the web, whether internal or external. This is disabled by default. If you need these permissions, make a request to the Service Desk


Pilot Teams 2
  • Feature-related questions are via the vendor, there is no internal expertise for the product within Information Technology. Users should rely on other Power BI practitioners or consult Microsoft’s Power BI support site. Information Technology is happy to support license and technical issues.
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